General Conference meetings
Article 6 :
The General Conference shall hold its sessions in the headquarters of the Federation unless the General Conference decides otherwise or when a Member University offers to host the General Conference.
Regular sessions shall be held every three years, at a date set at the previous session.
Article 7 :
The General Conference shall hold open meetings or meet in camera when deemed appropriate.
Article 8 :
- The General Conference shall elect in each session the President and the other members of its Bureau. The proceedings of the General Conference shall be conducted by the outgoing President until a new President is elected. The Bureau shall be made up of the President, three Vice-Presidents, a General Rapporteur and the chairmen of the committees set up by the General Conference, in addition to the Chairman of the Executive Council.
- The Chairman of the Executive Council or, in case of his absence, the acting chairman, shall attend the meetings of the Bureau of the General Conference, without right to vote.
- The Bureau shall discharge the following tasks :
- schedule plenary sessions;
- coordinate the proceedings of the Conference, its committees and its subsidiary bodies;
- assist the President in steering the proceedings of the session.
Article 9 :
- In case of absence of the President, the presidency shall be entrusted to the senior Vice-President, following the order of hierarchy of the Bureau. In case of absence of the three Vice-presidents, the presidency shall be entrusted to the Rapporteur.
- In case of vacancy of the President's position for any reason, the presidency shall be entrusted to the senior Vice-President or the Rapporteur, as stated in the previous paragraph, until the Bureau of the Conference convenes and selects a new President at the following Bureau's meeting.
In each one of its sessions, the General Conference shall set up a Plans and Programmes Committee, and an Administrative, Financial and Legal Affairs Committee, or any other committees which the General Conference deems neccessary for the smooth conduct of its proceedings and full consideration of the agenda items. Each Committee shall elect its Chairman, Vice-Chairman and Rapporteur.
- The President of the General Conference shall conduct the proceedings on the questions under consideration according to the adopted agenda.
- The President shall give the floor in accordance with the order of requests. Priority may be granted, if need be, to a Chairman or Rapporteur of one of the Conference's committees.
- Any Member University may raise a point of order which shall be settled at once by the President so long as his ruling is not challenged by the majority of the members present at the General Conference session.
- Only the Member Universities shall have the right to vote at the General Conference. A consensus shall always be sought for the adoption of resolutions and recommendations. But the Conference may resort to voting if necessary.
- Each Member University shall have one vote in the General Conference or in the Committees in which it serves as member, regardless of the number of the Member Universities it represents.
- Voting shall be generally by show of hands or by a roll-call if requested by a Member University or when the President deems that the former procedure gives no clear picture of a majority. A vote by secret ballot may be taken if necessary.
- Any Member University may abstain from voting, or make reservations on a resolution or part thereof. Reservations shall be read out and put on record in the session's report after the said resolution.
- The overall number of the votes of Member Universities from one country shall not exceed the tenth of the expressed votes.